Reports

Audit Reports

30 views June 30, 2020 June 30, 2020 0

Night Audit Report displays all transactions (charges and payments), close and beginning balance for a particular day. This report is usually generated every night at the close of operations to determine the income generated for the day.

How to Run Night Audit

A night audit report is generated, only after an administrator or manager at the property has determined that all transactions have been completed for the day.

Before the Night Audit Report can be displayed, an administrator or manager must first “Run Night Audit”

  1. Go to Reports>Audit>Run Night Audit
  2. Enter any previous date in the date field
  3. Click “Run Night Audit Now”
  4. All the transactions completed for that particular date will be submitted

audit

 

To View Night Audit Report

  1. After running the night audit
  2. Go to Reports>Audit>Night Audit Report
  3. Enter the same date that was entered on the “Run Night Audit” screen
  4. Click “Display Results”
  5. All reservations that are checked in, include transactions or received deposits, refunds or payments will be included in this report.

 

To View Night Audit Details Report

For properties that use Hourly Rentals or Direct Billing; the Night Audit Details Report is preferred.

  1. After running the night audit
  2. Go to Reports>Audit>Night Audit Details Report
  3. Enter the same date that was entered on the “Run Night Audit” screen
  4. Click “Display Results”
  5. All reservations that are checked in, include transactions or received deposits, refunds or payments will be included in this report.
  6. Totals also included for Hourly rentals, miscellaneous charges category and Direct Billing

 

Night Audit History

The Night Audit History will display a history of the date, time, and person that ran the night audit process.

After viewing previous night audit data, the user can choose to Run a Night Audit by clicking on “Run Night Audit Report Now,” the audit will run at the date and time the button is clicked.

 

Close Out – Cash Out Report

The Close Out / Cash Out Report will report  total of payments collected for any particular payment type for that day.

  1. Go to Report>Audit>Close Out-Cash Out
  2. Enter the date and click Display Results
  3. Every reservation that processed a payment for that day will display in the report.
  4. Total for each payment type will display at the bottom of the report.

 

Night Audit Occupancy Report

The Night Audit Occupancy Report will display daily rate and tax; payments, discount and refunds processed for all currently occupied rooms in the property for a particular date.

  1. Go to Report>Audit>Night Audit Occupancy Report
  2. Enter the date and click Display Results
  3. Every reservation that processed a payment for that day will display in the report.
  4. Total for each payment type will display at the bottom of the report.

 

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